The new compressed document will still retain all the original information and data of your documents when you access them for as long as needed. Lossless compression creates a smaller document from one you start with by removing any repetitive information.
How to reduce size of pdf without losing quality pdf#
Two ways to compress PDF files and still maintain quality There’s a common belief that too much compression can harm the quality, leading to added time in deciphering the document as well as mistakes in accessing them for use. The ability to reduce documents down to 1% of their original sizes helps to reduce expenses that add up especially for large enterprises and cloud storage clients. Larger file sizes can quickly lead to dramatically higher storage costs. When a firm or business compresses their PDF legal files to meet these limits, they run the risk of decreasing accessibility and reducing the quality of them, leading to compliance issues.Ĭompression is still vital even when direct compliance laws are not applicable. Many courts have file size limits up for these documents such as 10MB set by the United States Bankruptcy Court. Exact digital copies are often required to ensure validity, accuracy, and accessibility. Notably, the quality of these PDF files is also mandated by the court. Since 2016, every state in the United States has implemented an electronic filing system to record court documents and even the Supreme Court of the United States requires PDF files to be available via e-discovery. In the legal industry for example, courts in the United States, Europe, and Australia mandate that all documents submitted for e-discovery and efiling are sent in a compressed, searchable PDF format below 10 MB.
Preserving document quality is essential for law firms, banks, life sciences organizations, and businesses in any other highly regulated industry dealing with large-scale archiving and conversion challenges. What these organizations may not know is that there do exist some very helpful ways to ensure that PDF documents can be both compressed and preserved at their original level of quality. Despite these benefits, compressing physical documents into PDF files does run a risk in losing the quality of the document in its electronic version.īecause of this apparent trade-off, many businesses have had to strike a balance between reaping the rewards of keeping smaller PDF documents and sacrificing their documents’ quality. Storing scanned documents as PDF files allows for more efficient document organizing, faster sharing, and cheaper storage costs.
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